Area: Midlands
Job type:
Full-Time (Permanent)
Salary:
Reference: COMADMIN
Date added to website:
Friday, 10 Mar, 2023
Area: Midlands
Job type:
Full-Time (Permanent)
Salary:
Reference: COMADMIN
Date added to website:
Friday, 10 Mar, 2023
The
Company:
Dodd Group was formed in 1947 in Shropshire and has remained a privately owned family business ever since. With an unrivalled reputation within the building services sector we offer a comprehensive electrical and mechanical design, installation and maintenance service across many sectors.
The role:
To work as part of an efficient Commercial Team ensuring all duties and responsibilities are carried out in a timely and professional manner in order to provide a quality service to both clients and colleagues alike
Main Duties:
· To liaise with and communicate fully with the
Commercial Team at all times on all financial aspects of projects
· To operate in a confidential and professional manner
· To comply in all regards with the Company’s Objectives and Mission Statement in relation to Commercial, Quality Assurance, Procedures and Systems – currently being updated and developed, and will be implemented following the necessary consultation
· To actively promote a Health and Safety culture within
our business, and ensure implementation of the Company’s Health and Safety
Policy
· To be responsible for updating Vixen Accounts System
in relation to ‘Draft’ invoices in consultation with the Commercial team member
· To support the Commercial Team in preparing Interim
Applications for Payments in a timely manner
· To support the Commercial Team when submitting Final
Accounts and assisting with preparation of the necessary supportive information
· To monitor via the Tracker Final accounts for all
contracts to ensure they are submitted, agreed and paid in full in a timely
manner
· To monitor, track and file where appropriate
correspondence and dialogue during the contractual period between the
Commercial Team and Client
· To support both the Commercial and Finance teams when
allocating Payment Remittances received to allow prompt allocation of the payment
· To provide Administrative support to the Commercial
Manager in completing the Monthly QS Reports in line with agreed timetable
· To attend monthly review meeting with Operational
Delivery Team to review WIP, Low Margin Jobs, Late Costs and any others areas
identified in accordance with agreed timetable.
· To complete Cost Transfers when instructed and ensure
signed off and filed correctly for audit purposes
· To conform and adhere to the Authorisation Register
· Continually challenge ways of working to promote good
working practice and assist with continual improvements and developments within
the business, ensuring the way we conduct business is as efficient as possible
· To ensure all work within your remit is accurate and
up to date.
· To ensure telephone is answered in a timely and
professional manner and all messages etc. are relayed to the appropriate
person.
· To ensure filing is carried out accurately and on a
timely basis
· To liaise immediately with colleagues when any
anomalies arise
· General office duties including, but not limited to
filing, photocopying, scanning, emailing and sending faxes in order to maintain
the efficient operation of the commercial team
· To maintain administrative duties in line with the Dodd Group QMS procedures.
You will need:
· Excellent verbal & written communication skills
· Basic Health & Safety skills
· Intermediate Numeracy
· Excellent organisation skills
You will be working for a company who will offer you a structured opportunity to progress your career and offer continued support and training. You will receive a competitive salary, life cover, private health, pension, 21 days per year annual leave (plus public holidays) increasing with service.
You’ll be working in a friendly, inclusive environment where people understand the value of their contribution and are encouraged to recognise a job well done. You’ll be part of an open, engaged culture where everyone has a voice and the opportunity to get involved, as well as make a real difference.
NoteWe will not accept applications from recruitment agencies.